This article describes the Office 365 backup best practices to follow. If you have reached this write-up then you will get all the required checklists for this task. Moreover, an automated solution is provided at the end of this post just go through this carefully and you will get a prominent solution for your query.
We tend to store our most valuable items in a trusted place, our jewelry for example, so why not our data?
Having a backup of our data, especially if it is from Office 365, is very important. This is because nearly all companies now depend on Office 365 for their everyday work. With so many businesses relying on Office 365, there is also an enormous amount of data. It is, therefore, crucial to keep them in a safe place.
Can users trust Microsoft to safeguard their data? No, because Microsoft is solely responsible for faults caused by administrative failures, such as software or hardware problems.
Also, under the ‘Shared Responsibility model,’ of Microsoft, both companies and Microsoft are equally liable for any sort of data loss caused by inadvertent deletion, hacking, or other causes.
This leaves us with no choice except to protect our data ourselves. How are we going to do that? You can do this by following some of the key steps that will make your backup procedure a breeze.
To save you time and effort, we will equip you with the top and most essential 7 best practices you must adhere to complete a successful backup. In addition, towards the end of the article, we will recommend a professional tool. Using that application, you may complete your backup as quickly as possible.
What Are Some Of The Office 365 Backup Best Practices You Need To Follow?
Begin By Deciding What Data You Want To Preserve.
Calculate the amount of storage space utilized per user first, and then select the important data.
You don’t have to worry about the method used to measure the data you need to safeguard. This is because Office 365 already has data monitoring capabilities such as app use reports. This allows you to see the number of active users in O365 as well as the amount of storage space that you have.
Make A List Of Your Essentials For Office 365 Backup Best Practices:
Specify which Office 365 apps and data to be protected.
They can be:
Email Backup: You may use email software such as Outlook or Exchange Online, which include calendars, emails, accounts, and SharePoint data.
Backup Documents in OneDrive: Office 365’s most essential storage location is OneDrive. They are used to store records as well as media files. To backup OneDrive data, enable versioning and set a retention period in the recycle bin. These steps are beneficial for retrieving data in the short term.
SharePoint Backup: SharePoint is a collaboration and content management system (CMS) that includes lists and libraries. If consumers utilize it for work, it is critical that they back it up.
Use the 3-2-1 Office 365 Backup Best Practices Method:
You cannot just rely on one storage space to protect your data. This is why the 3-2-1 backup method is recommended.
According to this technique, there should be 3 different copies of your data. The copy of the production data and two backup copies are in two separate locations. Make sure that at least one of them is stored offline.
Make it a point to not saving Office 365 backups on OneDrive or SharePoint. Backing up your data on servers in your office or data center, NAS devices, or USB hard drives is recommended.
Create Retention Policies
Office 365 retention policies specify how long data can be stored before being destroyed completely.
It allows you to store deleted items in the Recycle Bin for 93 days. You may establish retention policies in Office 365 to keep your data safe. If the amount of data saved in the Recycle Bin exceeds the storage quota, it is automatically destroyed.
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Allow For Versioning as Best Practices for Office 365 Backup
Versioning allows you to store previous versions of SharePoint documents and files to OneDrive.
This allows you to recover data that has been lost due to corruption or unauthorized changes. If you want to store several copies, you’ll need extra storage space in Office 365. Make sure you have adequate space in your Office 365 subscription before saving versions.
Best Practices to Backup Your Office 365 Data On A Regular Basis:
One of the most essential routines to follow is to regularly back up your Office 365 data. Don’t let yourself regret if there is a problem and you lose your data forever. This is most important for people who use Office 365 on a daily basis for data storage, communication, and other functions. Utilize a program that offers incremental backups to help you conserve space. This is because only the new data will be saved in case of incremental backups.
Lastly, Use A Professional Tool To Backup Your Office 365 Data:
After understanding all the best practices to follow for a smooth backup, which tool to use to do it? Use the Office 365 Cloud Backup & Restore Tool for it.
This utility will allow you to easily save all of your information from various Office 365 accounts, such as emails, calendars, contacts, and documents.
It also maintains the meta properties and data integrity after the backup is complete.
You can use the ‘Date-Filter option’ to save only data that falls within a certain time range.
Final Verdict
To keep your Office 365 data secure, it is critical that you follow some of the best practices described above to make the process as simple as possible. Also, once all of the key factors for backing up O365 data have been considered, how will you really backup the data? This article also includes a tool recommended by experts for this purpose.