How To Export User Mailbox To PST In Exchange 2016? Complete Guide

Export User Mailbox To PST In Exchange 2016
Export User Mailbox To PST In Exchange 2016

One of the most common query that every Exchange and novice users asked how to export user mailbox to PST In Exchange 2016, 2013, 2010. In this article, we will guide users to export the Exchange database user mailbox to Outlook data file by using the solution mentioned in this write-up.

As everyone knows that Exchange Server is widely used in IT companies and other industry verticals for the business and communication purpose. All the Exchange mailboxes are stored in EDB file which is also prone to corruption. If any mailbox database gets corrupted then for users the Exchange mailboxes becomes inaccessible and there are chances that they may lose data too. By exporting the users mailbox to Outlook PST file users are saving the mailboxes for future purpose.

In case if any .edb file gets corrupted and users lose Exchange mailbox data then, at that time the PST work as a backup file from which you can retrieve the data backup by importing the Outlook data file into the Microsoft Exchange Server or Outlook. Then users can easily access any mailbox data items such as: notes, mails, tasks, contacts, journals, calendars, etc…

You can use the Exchange Admin Center and PowerShell command as manual solution to export Exchange database user mailbox to Outlook PST file. But before using these method there are some requirements given below that users have to fulfill.

Pre-requisites to Export User Mailbox to PST Exchange 2016, 2013, & 2010

1. Users have to assign Mailbox Import Export Role because by default this role is not assigned in any role group. So, to export users mailbox first they have to assign this role manually. Either you can use EAC or Exchange PowerShell command to assign this role.

Execute this cmdlet to assign Exchange Mailbox Import Export Role:

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “enter-the-name-of-the-user”

2. After that, create the shared folder to store the resultant file i.e. PST and provide the read / write or full control permission to the Exchange Trusted Subsystem security group of that folder.

Note: Either you are using Exchange Admin Center or New-MailboxPowerShell cmdlet to export the user mailbox. First user have to assign the role and provide the permission that is given here. Then, they can use the solution to export Exchange database user mailbox.

Method 1: How to Export User Mailbox to PST in Exchange 2016 Via EAC?

Follow the steps given below to export Exchange user mailbox:

Step 1: First of all, login to Exchange Admin Center

Step 2: Navigate to recipients >> Select Exchange mailboxes >> Click on the … option >> Select the export to a PST file option

Step 3: Then, when the next window appears, click on the export only the content of this mailbox radio button >> Click on the Next button

Step 4: Then, insert the UNC path & the target PST file name >> Click Next

Step 5: When the last window appear, select the checkbox “send email to the mailbox below when the .pst file has been exported” >> Click on the finish buttob

Method 2: Export Users Mailbox to PST Exchange Via PowerShell Command

Users can use the New-MailboxExportRequest cmdlet to export the users mailbox to Outlook data file. This command export the content of the primary and archive mailbox to PST file.

Insert the cmdlet given below to export user mailbox:

New-MailboxExportRequest -Mailbox “insert-the-name-of-user-mailbox” -FilePath “enter UNC path with target filename.pst”

This command export the provided users mailbox to the Outlook PST file in the given destination folder location

If you want to export bulk mailboxes to PST file then execute the cmdlet given below:

1. $Export = Get-Mailbox

2. $Export|%{$_|New-MailboxExportRequest -FilePath “\\EXCH\foldername\$($_.file).pst”}

The command given above export mailboxes in bath to Outlook data filename

Drawbacks Of Manual Solution

  1. Cannot work properly with corrupted mailboxes or .edb file
  2. EAC cannot export multiple mailboxes to Outlook PST file. It only export one mailbox at a time
  3. Any mistake in the given solution would disrupt the entire procedure
  4. These solution can’t export dismounted or offline EDB file to Outlook data file
  5. Requires user to have in-depth knowledge, technical skills, and hands-on experience

Method 3: Use Automated Wizard to Export User Mailbox from Offline Exchange Database File

Most users are also having dismounted and offline .edb file and the solution given in the above section doesn’t export users mailboxes from this mailbox database. Beside this there is also no other manual solution that export offline Exchange database users mailboxes. In that case, you can use the advanced solution provided by SysTools i.e. EDB Converter tool which support offline / dismounted EDB file (Public & Private) and users can easily export user mailboxes (archive, user, shared, legacy, disconnected) of any size to the PST file in bulk. By default, it creates UNICODE Outlook data file.

This advanced software provides Quick and Advances scan mode option which recovers Exchange database from minimal and major corruption in a hassle freeway. User can export multiple user mailboxes to Outlook PST file without using any cmdlet in a simplified manner. Any user (technical or non-technical) can use this utility as it provides graphical user interface which allow users to perform conversion without any hassle.

Stepwise Method to Export User Mailbox to PST Exchange 2016, 2013, 2010

Step 1: Download and install the automated wizard

Step 2: In this window, select add file button >> Load offline EDB 2016 file >> Click Add button

Step 3: Preview offline user mailboxes >> Click export button

Step 4: Select Exchange database user mailboxes >> Click on the PST option >> Select browse button to set target file location >> Click on the export button

Bringing It All Together

In this article, we have provide the complete information on how to export user mailbox to PST in Exchange 2016, 2013, 2010. It doesn’t matter you can offline/dismounted Exchange database file or on-premises Exchange mailbox. We have covered all the solution that help users to export user mailboxes from offline EDB file or Exchange Server to Outlook data file. Depending on your preferences you can select the method and perform conversion without any hindrance.